Shoeboxed Software

Shoeboxed Receipt Tracker is a cloud-based software solution designed to simplify the organization of receipts, expenses, and financial documents. This tool offers significant benefits for both businesses and individuals looking to reduce paper clutter and maintain accurate financial records. Shoeboxed allows users to easily scan, digitize, and organize paper receipts into a secure, searchable online archive.

The program includes features such as automatic data extraction, expense categorization, and seamless integration with popular accounting platforms like QuickBooks, Xero, and FreshBooks. In addition, Shoeboxed provides tools for mileage tracking and generates tax-ready reports, helping users optimize tax deductions and ensure compliance with tax regulations.

1. Clear Your Desk of Paper and Take Action Now

- With Shoeboxed, financial paperwork, bills, and receipts are consolidated into a digital file that is well-organised. Your documents can be scanned or mailed to Shoeboxed, where they will be digitally scanned and sorted. 

- This procedure saves your time and lowers the possibility of misplaced or damaged paperwork by organising your workspace and making sure all pertinent documents are kept in a safe location that is readily accessible.

2. Record Your Expenses While Travelling

- While you're out and about, you can quickly gather receipts and expenses using the Shoeboxed mobile app. 

- Take a picture of your receipt, and Shoeboxed will help you organise and extract the relevant information. For professionals or business travellers who need to track costs in real time, this tool is ideal.

3. Gmail Receipts Automatically Imported into Shoeboxed

- Shoeboxed imports receipts straight into your account by automatically searching through your Gmail inbox. By doing away with the need for manual entry, this function guarantees that all electronic receipts are recorded and arranged, saving time. 

- Maintaining accurate financial records is made even easier by the ability to create particular rules for categorising these receipts, eliminating the need for labour-intensive manual sorting.

4. Convert Business Cards Into Effective Web Contact Databases

- A handy feature of Shoeboxed is the ability to scan physical business cards and convert them into digital contacts. The software may be used to extract important facts from business cards, like name, phone number, email address, and corporate details, by just taking a picture of the card. 

- After that, this information is kept in a searchable online contact list that can be easily accessed and exported to your favourite CRM tools.

5. Send Expense Reports with Receipt Images from Anywhere

- With just a few clicks, Shoeboxed tracker enables you to quickly and easily create professional expenditure reports that include linked photographs of your receipts. 

- You may quickly and effectively complete financial reporting and reimbursement requests by generating comprehensive, compliant reports that are ready for submission, whether you're at the office or on the move.

6. Shoeboxed Utilises Your Current Tools

- Popular accounting and finance programs like QuickBooks, Xero, FreshBooks, and Evernote are all easily integrated with Shoeboxed. 

- Because of this compatibility, you can effortlessly move your digitised receipts and documents to the accounting platform of your choice, improving your current workflows and doing away with the need for human data entry.

7. Have Mounds of Receipts Scanned

- A simple "Magic Envelope" service is available from Shoeboxed if you have a ton of receipts that need to be digitised. Send your physical receipts to Shoeboxed in a pre-paid envelope, and they will be scanned, categorised, and stored securely. 

- Because it removes the need for manual scanning and data entry, this function is perfect for companies that handle a lot of paper receipts.

8. Organise Receipt Management System

- By systematising and automating your receipt management process, Shoeboxed helps you spend less time filing and organising. Receipts are entered into a safe, searchable database and automatically classified. 

- Additionally, you can customise the categories and tags offered by the software to better organise documents based on your unique company requirements.

9. Boost Efficiency Per Client

- Shoeboxed provides tools for bookkeepers and accounting firms that boost productivity according to each client. Reducing manual errors, handling more clients in less time, and speeding up financial reporting are all possible with automated receipt capture and classification. 

- Increased client happiness and possibly better income are a result of this efficiency.

10. Lower the Risk of Audits and Receipt Losses

- Shoeboxed lowers the possibility of misplaced or damaged receipts, which might be vital during audits, by digitising and safely archiving all financial records. 

- The program ensures you are always ready for an audit and in compliance with regulatory requirements by creating a digital audit trail that makes all necessary documentation easily accessible.

1) Time-Saving: Shoeboxed takes the manual labor out of organizing and categorizing receipts. By automating these tasks, you save valuable time that can be spent on other aspects of your business or personal life.

2) Accuracy and Efficiency: The software uses OCR (optical character recognition) technology to capture and input receipt data, ensuring that expense details are logged accurately and efficiently. This minimizes the risk of human error, especially during busy tax seasons.

3) Enhanced Financial Insights: With all your expenses neatly categorized, Shoeboxed offers valuable insights into your spending habits. This makes it easier to track budgets, identify overspending, and manage cash flow more effectively.

4) Audit Protection: By keeping digitized records of all receipts and expenses, Shoeboxed provides a safeguard in case of audits. Having clear, organized records can reduce the headache of dealing with auditors and prove your financial integrity.

5) Paperless Organization: Shoeboxed helps businesses and individuals go paperless by converting physical receipts into digital copies. This not only helps with organization but also contributes to environmental sustainability.

6) Mobile Accessibility: With its mobile app, Shoeboxed provides on-the-go access to your expenses. Whether you're traveling for business or managing everyday receipts, the app allows you to keep everything in check from your smartphone or tablet.

1) Freelancers and Small Business Owners: Shoeboxed is a valuable tool for entrepreneurs who need to track multiple expenses and stay organized. It helps them maintain accurate records, especially during tax season, without requiring a dedicated accounting department.

2) Consultants and Salespeople: For professionals who travel frequently and collect various receipts, Shoeboxed simplifies the process of keeping expense reports accurate and audit-proof.

3) Personal Users: Individuals who want to better manage their personal finances, especially when it comes to organizing receipts and tracking deductions, will find Shoeboxed useful for maintaining financial records.

1. Capturing and Extracting Documents

- Precise data extraction: The OCR technology of Shoeboxed tracker provides precise data extraction from documents.

- Automatic classification: Documents are grouped according to their content automatically.

2. Accounting for Outlays

- Expense tracking: Shoeboxed assists with spending tracking by organising and storing receipts.

- Expense reporting: Produces expense reports for simple examination and payment.

3. Management of Receipts

- Digital storage: Receipts can be digitally stored, negating the requirement for physical storage.

- Simple access: It is simple to access and search receipts.

4. Tracking mileage

- Automatic tracking: By using GPS data, Shoeboxed is able to track mileage automatically.

- Mileage reports:  Produces mileage records in order to claim tax deductions.

5. Accounting Software Integration

- Smooth integration: Shoeboxed works well with Xero and QuickBooks, two common accounting programs.

- Syncing of data: Guarantees data coherence between accounting software and Shoeboxed.

6. Assistance with Tax Preparation

- Identification of tax deductions: By using scanned receipts, this tool assists in locating qualifying tax deductions.

- Tax return preparation: Facilitates the preparation of tax returns by offering structured financial information.

7. Handling Business Cards

- Contact information extraction: This process takes business cards and extracts the contact details.

- Contact database:  Constructs and maintains an electronic contact database.

8. Billing Administration

- Tracking invoices: keeps track of all incoming and outgoing bills.

- Reminders for payments: Automated reminders for payments are sent.

9. Mobile App Integration: 

- On-the-go expense tracking: This feature enables users to track their costs while on the go using their mobile devices.

- Real-time data: Makes financial data accessible in real-time.

10. Information Protection

- Safe data storage: Guarantees that information is kept safe and shielded from unwanted access.

- Compliance: Respects laws pertaining to data privacy.

1. Support for On-the-move Expense Capture 

- Mobile App Optimization: We help clients optimise the Shoeboxed app for mobile expense capture while on the move by offering assistance and training to ensure ease of use.

- Real-Time Data Entry: By ensuring that all data collected through mobile devices is promptly processed and categorised, Accounts Junction helps to improve financial accuracy and cut down on delays.

2. Optimization of Referral Programs

- Management of Referral Programs: Accounts Junction assists customers in taking use of Shoeboxed Receipt Tracker's referral program to obtain incentives, adding value and reducing expenses.

- Program Promotion: To transform Shoeboxed into a revenue-generating tool, we offer advice on how to market the referral program to optimise potential earnings.

3. Extensive Document Recovery

- Extensive Search Functionality: We make the most of Shoeboxed's extensive search capabilities so that users can locate particular documents or invoices when they're needed.

- Instruction in Document Retrieval: Accounts Junction guarantees that its clients may effortlessly obtain crucial financial documents by offering training on effective document retrieval techniques.

4. Exchange and Cooperation of Financial Documents

- Configuring Shoeboxed for Secure Sharing: We set it up to permit team members, accountants, or stakeholders to securely share financial papers and reports.

- Collaborative Financial Review: By allowing numerous individuals to see, comment on, and approve financial papers stored in Shoeboxed, Accounts Junction promotes teamwork.

5. Digitization of Historical Financial Data

- Backlog Digitization Services: Using Shoeboxed, we provide services to scan and arrange past financial documents, giving firms access to a comprehensive digital archive.

- Assistance with Data Migration: By facilitating the seamless transfer of outdated paper records into the Shoeboxed system, Accounts Junction improves data security and accessibility.

6. Management of Supplier and Vendor Expenses

- Organised Supplier spending: To assist organisations better manage supplier payments and negotiations, we use Shoeboxed to track and categorise spending by vendors.

- Automated Payment Reminders: Accounts Junction sets up Shoeboxed to automatically send reminders for impending or past-due supplier payments.

7. Extracting and Analysing Data

- Reducing human entry errors: We accurately extract data from documents and receipts by utilising Shoeboxed's OCR technology.

- Financial Data Analysis: To find spending patterns, chances for cost savings, and financial insights, Accounts Junction examines the data that has been retrieved.

8. Towards a Paperless Office

- Digital Document Management: Using Shoeboxed, we digitise all hard copy financial records to help organisations make the move to a paperless workplace.

- Training for Digital Adoption: To facilitate a seamless transition from paper to digital procedures, Accounts Junction offers staff training on how to utilise Shoeboxed efficiently.

For your bookkeeping and accounting needs, Shoeboxed Receipt Tracker software in collaboration with Accounts Junction offers unparalleled accuracy and efficiency. By digitizing and organizing receipts and papers, Shoeboxed Tracker simplifies the laborious process of handling them, and Accounts Junction uses this data to produce accurate and perceptive financial reporting. With our knowledge, you can make the most of Shoeboxed's features to guarantee compliance, expedite spending tracking, and enhance cash flow management. We take care of the intricate bookkeeping so you can concentrate on expanding your company. Combining Accounts Junction's expert services with Shoeboxed's sophisticated software results in a comprehensive financial management solution that is customised to meet your specific needs and ensure the financial stability and competitive success of your firm.